Personal Assistant & Fleet Manager
We are seeking a polished, senior calibre Personal Assistant to act as the right hand of the Chief of Staff at a single-family office in Central London. The position combines high-level executive support with sole responsibility of a private fleet of 14 vehicles, including a significant number of hypercars, based across the UK and Europe.
The successful candidate will be a first-class Personal Assistant first and foremost, ideally with a background in private households, superyachts or private PA work, who is also a genuine motoring enthusiast with real technical understanding. They will run the fleet independently and report on outcomes rather than tasks, giving the Chief of Staff complete confidence that every car is presented, protected, insured and ready to go.
Expectations
Chief of Staff support
- Acting as a trusted, discreet point of contact and gatekeeper on the Chief of Staff’s behalf.
- Diary management and travel coordination.
- Expenses and general administration.
- Coordinating projects and following up on actions across the family office’s interests.
Fleet management
- Full ownership of the day-to-day management of the fleet across multiple locations, including presentation, valeting and detailing to the highest standard, and readiness for use at short notice.
- Servicing, maintenance schedules, MOTs, registrations and warranty claims, coordinating with manufacturers, dealerships and specialist workshops.
- Track days and motoring events: entries, transport, on-site logistics and driver arrangements.
- International logistics: shipping and transportation, carnets, customs documentation and temporary import requirements.
- Storage: climate-controlled facilities, battery conditioning, tyre care and seasonal layup.
- Insurance: agreed-value policies, driver additions and event-specific cover.
- Security: tracking devices, key management and vehicle security.
- Provenance and history files for each car, including service records, mileage discipline and event eligibility documentation.
- Sourcing quotes, managing supplier invoices and monitoring running costs, with accurate fleet records and reporting to the Chief of Staff. Eagle Private · Private & Confidential
- Ensuring compliance with all legal, insurance and operational requirements, and continually improving how the collection is run.
Requirements
Experience
- A capable, polished assistant with a proven track record supporting senior principals, ideally in private household management, yachts or as a private PA.
- An experienced, independent operator who can manage complex, multi-party logistics without supervision and report back on outcomes.
- Experience managing a private vehicle fleet or high-value collection.
Motoring knowledge
- A genuine petrolhead: a real passion for high-performance and collector cars, with solid technical knowledge.
- Practical experience of track days, vehicle logistics, shipping and registrations.
- Confident dealing with manufacturers, specialist workshops and service providers.
Skills & personal attributes
- Exceptional organisation and attention to detail, with strong Excel skills for records and cost tracking.
- Excellent communication and stakeholder management; professional and discreet.
- Proactive and solutions-focused, able to juggle multiple priorities in a fast-paced environment.
- Clean, full UK driving licence.
Hours
Monday to Friday, 09:00 – 18:00. Flexibility for occasional evenings and weekends around track days, events and vehicle movements, and the ability to travel within the UK and Europe at short notice.
Location
Office-based in Central London, UK.
Salary
In the region of £120,000. Benefits include private healthcare, a private pension scheme and 28 days’ annual leave.
Job ref
EP29: Personal Assistant & Fleet Manager in Central London, UK.
